Constitution of the ANU Environment Department

Updated October 2017

Chapter I: Role of Constitution

1. Purpose of the Environment Department (‘the Department’)

1.1. To engage in environmental activism
1.2. To promote environmental sustainability on the ANU campus and in the wider community
1.3. To provide a forum for collaboration between the various environmentally focused groups active at the ANU

2. Relationship with ANUSA Constitution

2.1. Not be taken to be inconsistent with the ANUSA Constitution
    2.1.1. Should there be conflict between any requirement of this Constitution and the ANUSA Constitution, the ANUSA Constitution shall prevail

3. Amendment of this Constitution

3.1. This Constitution shall be amended by an ordinary vote of an AGM or General Meeting of the Department

[note: The Schedules do not form part of this Constitution and may be amended by the Officer at any time]

4. Dissolution of the Environment Department

4.1. The Department may be dissolved by a unanimous vote of all members present and voting at a General Meeting of the Department
4.2. A General Meeting called to dissolve the Department may deal with no other business
4.3. A resolution to dissolve the Department is only valid if the draft resolution was advertised in accordance with the notice requirements of a General Meeting of the Department

5. Disputes

5.1. Any dispute arising from any function of the Department or thisConstitution shall be referred for adjudication to the appropriate body under the ANUSA Constitution
5.2. Members of the Department are obliged to seek resolution of disputes within the meetings of the Department where possible before they are referred to ANUSA for adjudication. 

Chapter II: Structure

6. Environment Officer

6.1. The ANUSA Environment Officer (‘the Officer’) shall convene the Environment Collective and administer the Environment Department
6.2. The Officer shall hold office in accordance with the ANUSA Constitution
6.3. Should the position of Officer fall vacant it may be filled by any eligible member of the Department under this Constitution and the ANUSA Constitution following:
    6.3.1. A resolution of the Department supporting the candidate has been presented to the appropriate officer of ANUSA; and
    6.3.2. The candidate is approved in accordance with the ANUSA Constitution.
6.4. The Officer may be removed by a two-thirds majority at a General Meeting.
    6.4.1. A General Meeting called to remove the Officer may deal with no other business
    6.4.2. A resolution to remove the Officer is only valid if the draft resolution was advertised inaccordance with the notice requirements of a General Meeting of the Department.

7. Co-convenors

7.1. The Department may elect one (1) or more conveners to assist the Officer to administer the Department
7.2. Conveners shall be elected by the AGM of the Department
    7.2.1. Co-conveners may be removed by ordinary vote of an Ordinary Meeting or General Meeting of the Department
    7.2.2. Further co-conveners may be appointed by ordinary vote of an Ordinary Meeting or General Meeting of the Department

8. Membership

8.1.All members of ANUSA as defined by the ANUSA Constitution shall be members of the Department
8.2. A member may resign their membership in the Department by written and signed correspondenceto that effect directed to the Officer

9. Relationship with ANUSA

9.1. The Department is a constituent part of ANUSA and constituted in accordance with the ANUSA Constitution
9.2. The Department shall operate independently of the ANUSA Executive

Chapter III: Meetings

10. Annual General Meeting (AGM)

10.1. AGM of the department must take place in the second semester of the academic year following the ANUSA election
    10.1.1. The Officer shall present a written report on the business of the department during the proceeding year
        10.1.1.1. The Officer’s report will include the Budget and Financial position of the Department
    10.1.2. Any Co-convener of the department may also present a report on their activities
    10.1.3. Any member may add a matter to the agenda of the meeting at any time

11. General Meetings

11.1. A General Meeting of the Department may be called at any time by the Officer or Resolution of the Department

12. Ordinary Meetings

12.1. An Ordinary Meeting of the Department is not an AGM or General Meeting of the Department

13. Calling and notice of meetings

13.1. AGM/General Meeting
    13.1.1. Seven (7) academic days notice shall be given of an AGM or General Meeting of the Department
        13.1.1.1. The Officer shall advertise all Annual General Meetings and General Meetings through the appropriate media channels
        13.1.1.2. The Office shall prepare a draft agenda for the meeting and shall distribute it across the e-list
13.2. Ordinary meeting
    13.2.1. Three (3) academic days notice shall be given of an Ordinary Meeting of the Department
        13.2.1.1. The Officer shall advertise all Ordinary Meetings through the appropriate media channels
        13.2.1.2. The Office may give standing notice of a regular meeting time
    13.2.2. The department shall meet at least once in each two academic week period.

14. Decision making

14.1. The Department shall determine the process by which decisions are made, including by consensus or majority vote
14.2. No member shall be excluded from the opportunity to express their opinion on any decision of the Department

15. Quorum

15.1. The quorumof the AGM and a General Meeting of the Department shall be ten (10) members
    15.1.1. If the AGM is inquorate it shall be recalled within a period of two (2) academic weeks
    15.1.2. An inquorate AGM or General Meeting may proceed as an Ordinary Meeting if it meets the quorum requirements of an Ordinary Meeting
15.2. The quorum of an Ordinary Meeting of the Department shall be eight (8) members
    15.2.1. An inquorate Ordinary Meeting the meeting may proceed, but may not appropriate funds, change trustees or enact policy

16. Minutes

16.1. Minutes shall be kept of all meetings of the Department and shall be available to all members on request
    16.1.1. The duty to take and store minuets rests with the Officer

Chapter IV: Finance

17. Trustees

17.1. There shall be at least three (3) Trustees of the Bank Account of the EnvironmentDepartment
17.2. The Trusteesshall be the Officer, and two other Members approved at a Meeting of theDepartment
    17.2.1. Any moneytransfer must be signed by two trustees.
17.3. Before theend of the academic year the Department must authorise and minute the newlyelected Officer to become a trustee of the Department

18. Budget

18.1. All expenditure shall be in accordance with the budget
18.2. An Ordinary Meeting or General Meeting or AGM of the Department may create or amend the budget of the Department
    18.2.1. A budget may cover all or a portion of the year
    18.2.2. The Department may approve a budget to cover the period between academic years

19. Petty cash

19.1. An Ordinary Meeting or General Meeting or AGM of the Department may create a petty cash fund of up to $100 to be administered by the Officer
    19.1.1. The petty cash fund shall refund expenditure of members of the Department for expenses incurred in service of the Department
    19.1.2. Funds shall only be refunded if a receipt or similar proof of expenditure is presented to the Officer

20. Reporting

20.1. The Officer shall maintain records of all expenditure of the Department
    20.1.1. Such record shall be made available to any member of the Department upon request
20.2. The Officer shall report the expenditure of the Department to any body required by the ANUSA Constitution

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